AI-powered accounts payable with a real-time P&L — built for hotels. Capture, approve, pay, reconcile, and see your numbers, all in one place.
Invoices arrive by email, paper, and PDF. Coding is manual, approvals stall, duplicates slip through — and you're paying for software, a bookkeeper, and management time to hold it together.
Each week keying invoices and chasing approvals.
And overpayments slip through manual review.
Software + bookkeeper + manager time, on one task.
Of cash, what you owe, or your P&L in real time.
The result: slow closes, late-payment friction, and books you can't fully trust.
We've closed the month and answered to owners. AP IQ encodes how a hotel back office actually works — so you're productive on day one, not after a six-month implementation.
A USALI-aligned COA built in by default — no custom setup, no Excel translation layer between your books and ownership.
Approval routing, GL coding, and reconciliation modeled on real hotel operations — not a generic ledger you bend to fit.
Rooms, F&B, OTA, PMS revenue, RevPAR — categories and reports that match how you actually run the property.
Designed by people who run hotels, so the defaults reflect real back-office reality — and support understands your world.
Forward the email, snap a photo, or upload the PDF.
Line items, vendor, and GL account filled in — duplicates flagged.
The worklist shows only what needs you. Approve and schedule.
Pay by ACH or check; AP IQ matches it to the bank for you.
Set up in days, not months. No new accounting system to learn.
A clear worklist of what needs you, a live pipeline of where every bill stands, and one tap to approve or pay.
Every coded bill and bank deposit flows straight into the statement — no exports, no waiting for the books to close.
Cash-basis P&L from bank activity plus PMS revenue, so owners see true performance.
Revenue, expenses, and NOI compared to budget and last year, line by line.
vs. budget +6.2% · vs. last year +9.1%
Each bill auto-categorized to the right GL account — it learns your vendors.
Deposits and payments matched to the bank, with AI explaining anything late.
Repeat invoices and amount mismatches caught before money goes out.
Live cash on hand, what you owe, and what's due in the next 30 days.
As hotel-smart as the specialists, as easy as QuickBooks should be — and where AP IQ fits today.
| Capability | AP IQ | QuickBooks | Other hotel-specific AP providers |
|---|---|---|---|
| Hotel chart of accounts & workflows preloaded | ✓ | No / manual | ✓ |
| AI invoice coding (auto-categorization) | ✓ | Partial | Partial |
| Automatic bank reconciliation | ✓ | Partial | No / manual |
| Real-time P&L with PMS revenue built in | ✓ | No | No |
| AP-first — simple to adopt, no full-suite migration | ✓ | Partial | No |
| Built by owner-operators · lighter footprint & cost | ✓ | No | Varies |
Hotel-specific by default, plus a real-time P&L — at a lighter footprint and lower cost than a full back-office suite.
AP IQ replaces the cost of full accounting software, outsourced bookkeeping, and the management hours spent stitching them together.
Three line items. One slow process.
Lower cost. Cleaner books. Less of your day.
Illustrative impact per property, per month. Multiply across your portfolio — the savings compound with every property you onboard.
AP IQ is part of HotelPilot — one intelligence platform across your whole operation.
AI rate actions, market positioning, STAR comp data, and segment performance so you price every night with confidence.
Medallia feedback themes, sentiment trends, and root-cause analysis that turn reviews into fixes.
Payroll, housekeeping productivity, and staffing insight to control your largest controllable cost.
Live room status and out-of-service tracking so you sell every available room.
Staff mentions surfaced from guest feedback to recognize and coach your team.
Work orders and out-of-service turnaround impact tied to lost revenue.
Module availability and packaging vary — contact sales for what's included.
Give every owner cleaner books, a real-time P&L, and lower overhead — while your team works one consistent system across the portfolio.
Contact sales